Executive Support Officer. Permanent Full Time - Darwin
Core
Provide coordination, communication, administrative, and project support to the Director Disability Services NT to enable effective and efficient operations.
Role type
Executive Support Officer
Builds
Operational reporting, meeting logistics, and strategic plan implementation support
Domain
Social services / Disability support
Deliverable
dashboards & analysis
Required skills
Diary management, document preparation, travel coordination, expense reconciliation, meeting planning, correspondence handling, stakeholder relationship management, strategic analysis, confidentiality management, Microsoft Office proficiency
Responsibilities
Provide timely and effective diary management; Prepare high-quality documents (reports, letters, submissions etc); Arrange travel and accommodation as required; Administration support including reconciliation of monthly expenses; Plan and coordinate meetings (including agenda preparation, collation of papers and taking minutes); Ensure the Director is prepared for all meetings and events (including briefing materials, presentations and logistics); Review incoming correspondence, prepare a response and/or send written correspondence on behalf of the Director; Coordinate and collate operational reporting, including analysis and insights; Monitor the implementation of Strategic and Business Plans for the Director; Proactively work with stakeholders to ensure achievement of timelines, budgets and outcomes, and providing updates as required; Stay abreast of industry themes, trends, changes and developments; Establish and maintain working relationships with key internal and external stakeholders