Meeting Planning & Hospitality Specialist
Core
Plan and execute mid-to-large-scale meetings, conferences, summits, and events from initial concept through completion.
Role type
mid-level event planning specialist
Builds
corporate meetings, conferences, and summits (via careerplan.io/jobs/5254893007-meeting-planning-hospitality-specialist-at-williamblair)
Domain
corporate events and hospitality
Required skills
vendor contract negotiation, budget management, event logistics coordination, stakeholder communication, project management, Microsoft 365 proficiency
Preferred skills
CVENT platform experience, hospitality management degree
Technologies
Microsoft 365 (Outlook, Word, Excel, PowerPoint, Loop, Copilot), CVENT
Responsibilities
Source and negotiate contracts with hotels, restaurants, venues, and transportation providers; manage event logistics including budgeting, food and beverage, and room blocks; serve as a trusted advisor on venues and destinations; collaborate with cross-functional teams to align on event objectives.
Seniority
Mid-level, hands-on IC