Lead Executive Assistant & Private Office Operations Manager (CEO Office)
Core
Senior leadership role managing the CEO's private office ecosystem, including direct hands-on executive support and leading a team of 13+ support personnel across Germany, Turkey, and Bulgaria.
Role type
Senior Executive Assistant & Private Office Operations Manager
Builds
CEO's professional and personal ecosystem, including calendar, travel, and household operations
Domain
Executive Operations / Private Office Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Strategic project orchestration, team leadership, calendar management, travel logistics, confidential errands, SOP creation, stakeholder coordination, risk management, high-volume task execution, discretion
Preferred skills
Multilingual capabilities, digital literacy with AI tools, relocation readiness, background check clearance
Technologies
MS Outlook, productivity tools, task-tracking systems, AI assistants
Responsibilities
Personally execute high-priority executive and personal tasks for the CEO; lead and coach a team of 3–4 Executive Assistants and 10–15 support staff; manage complex calendar scheduling across multiple time zones; coordinate end-to-end travel logistics including VVIP protocols; implement SOPs and workflows for operational excellence; serve as the primary interface between the CEO and external/internal stakeholders; manage sensitive projects like relocations and private events with confidentiality.
Seniority
Senior, hands-on IC with team management responsibilities