Development Events Manager

## About the role PAC NYC is looking for an organized, driven, and mission-oriented Development Events Manager to oversee the planning and execution of donor events. The Events Manager will be a key fundraiser in PAC NYC's Development team, cultivating a network of donors and partners, providing a world-class stakeholder experience, and creating engaging and impactful events. The Development Events Manager will have strong experience ideating, planning and executing donor events, designed to engage prospective and existing donors, and meet PAC NYC's fundraising goals. ## Your key responsibilities ### Events Management & Fundraising - Plan, organize, coordinate, and manage 20-30 donor events annually, acting as the liaison between PAC NYC, donors, vendors, and external stakeholders, with full responsibility for timelines, accuracy, budgets, and execution. - Serve as internal lead for PAC NYC's annual Gala, coordinating RSVPs, tracking, briefings, and internal workflows in partnership with external leads. - Through seamless donor experiences, engage a network of new and existing donors, with a view to securing gifts at all levels. - Ideate and implement donor event strategy to support departmental fundraising goals and long-term donor cultivation. - Manage, support and motivate a Development Events Coordinator. - Develop, manage, and track event budgets in collaboration with senior Development leadership, ensuring all events are delivered on time and within approved financial parameters. - Lead internal and cross-departmental event meetings with clear agendas, documented decisions, and follow-through. - Oversee all event materials, including invitations, donor event correspondence, run of show documents, scripts, seating plans, and vendor schedules, ensuring accuracy, consistency, and timely distribution. - Ensure donor-facing spaces and experiences are fully prepared prior to guest arrival, including staffing, signage, technical needs, and vendor readiness. - Attend all assigned donor events, including evenings and weekends as required, to oversee on-site execution and address issues in real time. - In collaboration with the Director of Development, responsible for achieving and reporting on target revenue goals as generated by donor events. - Work with Development Operations regarding list and donor data management. - Track event RSVPs and assist with seating. - Manage vendors and third-party service providers, ensuring contracts are fulfilled and services delivered as agreed. ### Donor Intelligence, Prospect Research & Briefings - Oversee and guide the preparation of donor face sheets and leadership briefing materials for event attendees, ensuring accuracy and strategic relevance. - Ensure Development Coordinators produce accurate and timely donor research, attendance reports, and briefing materials in collaboration with Development Operations and Individual Giving. - Prepare curated leadership briefings highlighting key donors and prospects for executive engagement. - Maintain accurate records, post-event reports, and follow-up plans in collaboration with Individual Giving to support ongoing donor cultivation. Direct internal staff and vendors involved in event planning and execution. - Develop and maintain an extensive network of internal and external contacts to facilitate event coordination. - Determine staffing needs for donor events. Authorize or secure additional staff as required. - Perform other related duties as assigned or requested. ## What it takes to be successful in the role - 5+ years in donor and/or fundraising events management and execution. - Strong interpersonal and relationship-building skills. - A team player who doesn't look at any task as too small. - Strong budgeting and financial management skills. - Excellent written and verbal communication skills. - Ability to work under pressure and meet deadlines. - Proficiency in social media platforms and content management. - Proficiency in using donor databases and CRM software (e.g., Spektrix) to produce accurate lists, reports, and donor briefing materials. - Detail-oriented with strong organizational skills. - Passion for the performing arts and a commitment to PAC NYC's mission. ## About the company This position will remain open until a diverse and qualified pool of finalists has been identified. ## Compensation and Benefits Annual salary will range between $70,000 and $80,000 plus full benefits. Our benefits package includes health, dental, vision, life, accidental death and dismemberment and disability benefits, and self-insured dental, vision and health care and dependent day care flexible spending accounts. Full time employees are eligible for paid time off and 401K enrollment with employer match.