Coordinator, Regional & National Conventions
Core
Coordinate and execute regional and national conventions for a non-opioid pain management company, managing logistics, budgets, and vendor relationships.
Role type
Senior event coordinator (conventions & HCP engagements)
Builds
Regional and national medical conventions
Domain
Pharmaceutical industry + Event management
Deliverable
product features
Required skills
Contract management (Ariba), Event calendar management, Budget monitoring, Vendor liaison, Inventory management, Compliance review coordination, Cross-functional collaboration
Preferred skills
Pharmaceutical or agency industry experience, 1-2 years of relevant work experience
Technologies
Ariba, Veeva PromoMats, Veeva Events Management, Cvent, Microsoft Office
Responsibilities
Manage contract processes including MSAs, SOWs, POs, and invoices; Manage convention calendar and scheduling; Lead status meetings with internal teams and external agencies; Monitor convention budgets for cost-effectiveness; Liaise with vendors and suppliers; Maintain convention inventory and recommend new materials; Lead pre-convention meetings and booth walk-throughs; Submit booth content for compliance approval; Coordinate sales staffing processes; Generate ad hoc reports on convention status
Seniority
Mid-level, hands-on IC