Corporate Governance Specialist - Proxy
Core
Coordinate corporate governance projects for public-company clients, including annual and special shareholder meetings, proxy activities, and regulatory filing workflows.
Role type
operational corporate governance specialist (proxy management)
Builds
proxy materials, meeting notices, ballots, reports, and regulatory submissions for public companies
Domain
financial services / securities operations
Required skills
project coordination, regulatory filing coordination, document review and accuracy checks, stakeholder management, risk identification, data reconciliation, process documentation, confidentiality management
Preferred skills
knowledge of SEC proxy rules and exchange requirements, experience with Broadridge and Mediant voting platforms, familiarity with transfer agency concepts, proficiency in Microsoft Office and workflow platforms
Technologies
Broadridge, Mediant, Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams), CRM platforms, workflow platforms
Responsibilities
Coordinate annual and special shareholder meetings and proxy-related activities; maintain project plans, calendars, and client records; prepare and review proxy materials and meeting notices; support SEC and exchange regulatory filings; monitor voting and meeting-readiness activities; perform quality-control reviews of critical data; identify and escalate compliance or execution risks; partner with internal teams to deliver integrated client services
Seniority
Mid-level, hands-on IC