Administrative Assistant - State National
Core
Provides administrative and operational support to the Vice President of Reinsurance & Security and the Reinsurance Department, managing calendars, travel, audits, and regulatory compliance.
Role type
Senior Administrative Assistant (Reinsurance)
Builds
Departmental operational support, audit documentation, regulatory compliance records, and executive coordination.
Domain
Insurance / Reinsurance
Deliverable
dashboards & analysis
Required skills
Calendar management, travel coordination, meeting documentation, audit support, regulatory review, contract compliance monitoring, database maintenance, stakeholder communication, Microsoft Office proficiency, AI tool familiarity
Preferred skills
Reinsurance industry experience, process improvement, UAT support
Technologies
Microsoft Office, Artificial Intelligence tools
Responsibilities
Manage and maintain management and departmental calendars, including scheduling internal and external meetings, coordinating logistics, and arranging travel accommodations. Prepare and distribute meeting materials, schedules, agendas, and supporting documentation for departmental meetings and committee discussions. Document and maintain meeting minutes, action items, and follow-up activities to ensure accountability and timely completion of deliverables. Support departmental audit and control functions, including maintaining documentation, coordinating information requests, and assisting with periodic reviews and reconciliations. Assist in the development, maintenance, and distribution of departmental reports and dashboards. Support regulatory reviews and examinations by compiling information, maintaining records, and coordinating responses to requests. Process and maintain Letters of Credit and related collateral documentation, ensuring records are current and accurately maintained. Coordinate communications and work effectively with reinsurers, banks, program managers, auditors, regulators, and internal stakeholders.
Seniority
Mid-level, individual contributor