Office Operations Assistant
Core
Manage daily operations of the Warsaw office and remotely coordinate Kyiv office activities, including procurement, vendor relationships, contract negotiations, and office budget management.
Role type
Office Operations Assistant
Builds
A seamless employee experience and efficient office environment across Poland and Ukraine
Domain
B2B digital platforms / International Operations
Required skills
Office management, International business travel coordination, Vendor management, Contract negotiation, Budget management, HR administration, Excel/Google Sheets, Event logistics
Preferred skills
Multi-location operations support, HRIS platform experience, Corporate event coordination
Technologies
HRIS platforms, Electronic document management systems
Responsibilities
Manage daily operations of the Warsaw office and remotely coordinate Kyiv office activities; Own procurement, vendor relationships, contract negotiations, and office budget management; Coordinate end-to-end business travel including flights, accommodation, and transportation; Co-organize internal events, team activities, and employee engagement initiatives; Manage administrative preboarding, including NDAs, B2B contracts, and employment-related documents; Maintain accurate employee records in HRIS and coordinate electronic signing.
