Executive Assistant
Core
Executive Assistant supporting the CIO with complex scheduling, travel, and administrative tasks in a financial institution.
Role type
Senior Executive Assistant
Builds
Seamless executive support operations for the CIO
Domain
Financial Services / Private Equity
Required skills
Calendar management, multi-timezone coordination, international travel arrangements, confidential communications, event support, document execution, vendor liaison, expense management, employee onboarding/offboarding
Preferred skills
Financial institution experience, C-suite support experience, Cantonese fluency, Mandarin fluency
Technologies
None stated
Responsibilities
Manage CIO calendar and prioritize meeting requests, Coordinate internal and external meetings across multiple time zones, Arrange domestic and international business travel, Handle correspondence with professionalism and discretion, Support investor and management meetings, Liaise with external service providers including legal and compliance firms, Manage office supplies and facilities, Coordinate document execution and record-keeping, Support invoice processing and basic budget tracking, Assist with employee onboarding and offboarding
