Document Controls Specialist III
Core
Verifies and controls the issuance of engineering documents (drawings, parts, specifications) to ensure compliance with project contracts and company policies.
Role type
Document Controls Specialist
Builds
Document management workflows and data integrity within project delivery
Domain
Oil and gas industry, Engineering/Procurement/Construction (EPC)
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Document control, Aconex system administration, Engineering documentation management, Vendor document auditing, Project close-out procedures, Regulatory compliance (PHMSA, FERC, DOT, BESE, PSM), Workflow process optimization
Preferred skills
Quality or Lean Management certification (ISO-9001, Six Sigma, PMP), Aconex Accreditation – Professional Level, Business exposure (accounting, financing, purchasing, contracts)
Technologies
Oracle Aconex, Microsoft Office (Word, Excel, Teams, Outlook)
Responsibilities
Verify documents and deliverables conform to project contract requirements and company policy; Execute daily activities in the Document Management system; Control the issuance and release of documents including drawings, parts, and specifications; Communicate with document originators and engineering personnel to resolve discrepancies; Audit contractors and suppliers' document management activities; Train internal project team members and external contractors; Carry out project close-out activities and ensure handover accuracy.
Seniority
Mid-level specialist (4+ years experience)