Керівник(-ця) відділу діловодства та документообігу
Core
Lead the department responsible for document management, official correspondence, and administrative document preparation for a university and research center.
Role type
Senior Operations Manager (Document Management)
Builds
Internal document workflows, correspondence systems, and administrative reporting for KSE University and research institutes.
Domain
Education / Research / Administration
Required skills
Team leadership, document workflow coordination, deadline management, process optimization, stakeholder coordination, system configuration, regulatory compliance, grant reporting validation
Preferred skills
Experience with eDocs or similar electronic document management systems, experience in large structured organizations, knowledge of approval matrix design
Technologies
eDocs, office automation systems
Responsibilities
Manage team tasks and workload prioritization; coordinate document flow between departments; organize receipt, processing, registration, and routing of incoming documents; control deadlines, status, completeness, and quality of document processing; prepare standard documents using templates; escalate problematic cases; proactively identify bottlenecks and risks; prepare operational reports on workload and timelines; propose architecture improvements for document workflows; develop and update internal regulations for document management; validate grant recipient reporting against agreement requirements
Seniority
Senior, hands-on IC with team leadership