Associate Event Planner
Core
Supports the planning, execution, and post-event follow-up for meetings and events, coordinating operational, vendor, financial, and logistical activities.
Role type
Associate Event Planner
Builds
In-person, virtual, and hybrid meetings and events
Domain
Corporate Events & Operations
Required skills
Event planning, vendor coordination, financial reporting, logistics management, documentation, risk identification, travel coordination
Preferred skills
None stated
Technologies
None stated
Responsibilities
Coordinate assigned workstreams, milestones, and deliverables using established event strategies; Document event strategies, requirements, decisions, roles, timelines, outcomes, and lessons learned; Develop and maintain event playbooks, process documentation, policies, procedures, templates, checklists, trackers, and planning tools; Coordinate assigned vendor activities and deliverables, including service requirements, timelines, documentation, invoices, and payment status; Facilitate supplier onboarding and purchasing activities; Support accounts payable and expense reporting by routing invoices and expense reports, maintaining documentation, tracking payments, reconciling expenses, and addressing routine discrepancies; Coordinate event logistics, including registration, attendee communications, speaker support, meeting space, food and beverage, audiovisual requirements, transportation, supplies, and event materials; Support on-site and virtual event execution and delivery of assigned event workstreams; Coordinate shipping, receiving, inventory, distribution, and return of event materials and equipment; Support post-event activities, including communications, surveys, data collection, financial reconciliation, shipment returns, and documentation of outcomes and lessons learned; Identify, document, and report operational, financial, vendor, compliance, and attendee-experience risks.
Seniority
Associate
