Office Assistant
Core
Administrative and operational support ensuring smooth daily office functioning, including visitor management, mail handling, and facility coordination.
Role type
Office Assistant (Administrative & Facilities Support)
Builds
Office operations, visitor experience, and administrative workflows
Domain
Clinical Research / Biotechnology / Pharmaceutical
Deliverable
product features
Required skills
Visitor management, mail and document handling, inventory management, basic financial processing, meeting coordination, event support, supplier coordination, safety compliance awareness, MS Office proficiency
Preferred skills
2+ years in administrative services, First Aid training, knowledge of health and safety procedures
Technologies
MS Word, Excel, PowerPoint, internal facility management software
Responsibilities
Manage visitor reception and meeting room reservations; coordinate incoming/outgoing mail and goods receipt; maintain office supply inventory; process invoices and manage office budget expenditures; coordinate meetings and events; liaise with suppliers and technicians for facility maintenance; support the fleet manager; assist the safety officer.
Seniority
Individual Contributor, Entry to Mid-level
