Administrative Specialist, Housing (m/w/d)
Core
Administrative Specialist supporting daily operations, documentation, and facility coordination for the Air & Sea Germany GmbH office in Hamburg.
Role type
Administrative Specialist
Builds
Office operations and documentation processes
Domain
Logistics / Corporate Administration
Deliverable
dashboards & analysis
Required skills
Office organization, Document management, Time tracking, Vendor coordination, Invoice processing, Meeting planning, Safety compliance coordination
Preferred skills
MS Office, German and English proficiency
Responsibilities
Conduct general administrative tasks including office organization and correspondence handling, Manage time tracking system entries and bookings, Order office supplies and equipment, Coordinate appointments with external vendors, Review and approve digital invoices, Scan and index postal documents for digital archiving, Coordinate maintenance and inspection intervals, Act as site representative for QHSE, fire safety, and occupational health, Plan and organize training sessions and meetings.
