Administrative Assistant - Too Faced Cosmetics
Core
Provide administrative support for Vice Presidents in the Finance Corporate Function team, managing calendars, travel, meetings, and general office operations.
Role type
Administrative Assistant
Builds
Organized schedules, travel itineraries, meeting logistics, and administrative workflows for senior finance leadership.
Domain
Corporate Finance Administration
Deliverable
dashboards & analysis
Required skills
Calendar management, travel coordination, meeting facilitation, document preparation, stakeholder communication, Microsoft Office proficiency, expense management, PTO tracking, org chart maintenance, office space management, discretion.
Preferred skills
None stated.
Technologies
Outlook, Excel, Word, PowerPoint, Teams, Zoom, Concur.
Responsibilities
Manage complex calendars and resolve scheduling conflicts; arrange domestic and international travel including visas; organize workshops and meetings including venue and AV setup; handle general admin duties like mail screening and phone calls; manage T&E and corporate AMEX expenses; track PTO; update team org charts; maintain shared office areas.
Seniority
Mid-level, experienced IC