Events & Experiences Coordinator
Core
Operational backbone for executing biopharma trade shows, provider conferences, and executive programs, managing on-site logistics, travel, and vendor coordination.
Role type
Events & Experiences Coordinator
Builds
Biopharma trade shows, provider conferences, and executive programs
Domain
Healthcare / Biopharma
Deliverable
client delivery
Required skills
On-site logistics management, travel and accommodation coordination, vendor and venue communication, project timeline tracking, documentation management, multi-tasking in fast-paced environments
Preferred skills
Hotel block management, group travel logistics, executive-level event support, event ops tooling (Cvent, Splash)
Technologies
Google Workspace, Asana, Excel, Sheets, Cvent, Splash
Responsibilities
Serve as on-site logistics lead for priority events including trade shows and conferences; manage day-of coordination across staffing, booth setup, AV, and attendee flow; coordinate hotel blocks, room assignments, and attendee travel arrangements; support Senior Manager on venue sourcing, vendor outreach, and materials production timelines; conduct post-event inventory and compile attendance and spend notes.
Seniority
Mid-level, hands-on IC
