Office Coordinator
Core
Sole administrative and accounts support for a 6-person planning consultancy office, handling financial reporting, client reception, and general office operations.
Role type
Office Coordinator / Administrative Assistant
Builds
Financial reports, payroll, expense claims, and office operations for a small planning consultancy
Domain
Professional Services / Urban Planning
Required skills
Bookkeeping, invoicing, bank reconciliations, payroll processing, expense claim management, CRM updates, general administration, client reception
Preferred skills
Xero proficiency, Advanced Microsoft Office, CRM/Project Management system experience, autonomous work, time management
Technologies
Xero, Microsoft Office, CRM/Project Management systems
Responsibilities
Process invoicing and chase debtors, prepare financial reports (cashflow, debtors, chargeable hours), manage bank reconciliations and expense claims, process payroll and leave entitlements, handle quarterly BAS, manage stationery and building maintenance, act as first point of contact for clients and councils, produce letters and manage general admin queries
Seniority
Junior to Mid-level, hands-on IC
