Teamassistenz (m/w/d) für das Dezernat Liegenschaften
Core
Administrative support for the Real Estate Department, managing maintenance schedules, procurement, compliance documentation, and fleet coordination for the Art Academy's facilities.
Role type
Administrative Assistant (Real Estate/Facilities)
Builds
Maintenance schedules, procurement processes, compliance documentation, fleet management
Domain
Higher Education Administration / Facility Management
Deliverable
dashboards & analysis
Required skills
Termin and project management, Procurement management, Documentation and compliance, Fleet coordination, General office organization, MS Office (Word, Excel, Outlook), DMS knowledge, Safety regulations knowledge (DGUV, ArbSchG)
Preferred skills
Facility Management experience, Digitalization project interest
Responsibilities
Planning and coordinating maintenance schedules for elevators, fire safety, electrical, and heating systems; Managing procurement processes including tender preparation and supplier list maintenance; Updating and managing training certificates and inspection protocols; Coordinating vehicle fleet schedules and documentation; Performing general secretarial duties including mail processing and report creation