Bürokoordination (m/w/d)
Core
Administrative coordination and office management for a city planning and participation bureau, ensuring smooth daily operations and supporting project workflows.
Role type
Office Coordinator / Administrative Assistant
Builds
Internal office processes, administrative documentation, and support for city planning projects
Domain
Urban planning / Public administration
Deliverable
Dashboards & analysis
Required skills
Office organization, contract management, basic accounting, deadline management, document archiving, meeting coordination, data privacy compliance
Preferred skills
Project support, stakeholder communication, Excel proficiency
Technologies
DATEV, Excel
Responsibilities
Coordinate daily office operations and manage incoming/outgoing mail and phone calls; Monitor and manage contracts, licenses, and service agreements; Perform preparatory accounting tasks and process invoices; Maintain personnel files and coordinate onboarding/offboarding; Organize meetings, prepare agendas, and take minutes; Ensure data privacy and secure document storage.
Seniority
Individual Contributor, operational support