Administrative Specialist (m/w/d)
Core
Ensures smooth and efficient day-to-day office operations, supporting managers and employees through organizational and communication tasks.
Role type
Administrative Specialist
Builds
Office operations, meeting coordination, and internal/external communication
Domain
Corporate Administration
Deliverable
dashboards & analysis
Required skills
Office operations management, meeting coordination, record keeping, HR onboarding support, vendor liaison, report preparation, compliance monitoring, office space management
Preferred skills
Business Administration degree, MS Office proficiency
Technologies
MS Office (Word, Excel, PowerPoint, Outlook)
Responsibilities
Oversee daily office operations including reception, mail, and supplies; Coordinate meetings, appointments, travel, and events; Maintain company records and databases; Support HR with employee onboarding; Liaise with vendors and service providers; Prepare reports and presentations; Ensure health, safety, and security compliance; Identify and arrange office spaces and handle lease negotiations.
Seniority
Mid-level, hands-on IC