Talent Coordinator
Core
Administrative and operational support for talent management, crewing, and capacity planning within a VFX studio environment.
Role type
Talent Coordinator (Administrative/HR Support)
Builds
Internal talent management processes, crewing databases, and employee support systems for VFX artists and production teams.
Domain
Visual Effects (VFX) / Film Production
Deliverable
Dashboards & analysis
Required skills
Spreadsheet management, database maintenance, meeting coordination, onboarding support, timecard processing, calendar management, Microsoft Excel, Google Suite
Preferred skills
HR or production industry experience, VFX knowledge, problem-solving, adaptability
Responsibilities
Update and maintain crewing and capacity spreadsheets and databases; maintain the film credit database; coordinate talent meetings and social events; prepare agendas and take meeting notes; assist with new artist onboarding; coordinate artist reviews and check-ins; facilitate timecard, TOIL, and leave processes; provide employee-related support (leave, seating, timecards, onboarding); provide administrative support to talent managers (calendar management, exit procedures); partner with Facilities, HR, Finance, Production, and Technology teams.
Seniority
Individual Contributor
