Office Manager & Trust Accountant | $80K+ | Full-Time
Core
Managing daily office operations, trust accounting, marketing, and HR administration for a real estate business.
Role type
Office Manager & Trust Accountant
Builds
Office operations, trust accounting records, marketing initiatives, HR documentation
Domain
Real Estate
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
trust accounting, office management, payroll preparation, CRM management, marketing coordination, employee onboarding/offboarding, HR compliance, database maintenance, audit support, complaint tracking
Preferred skills
real estate administration, real estate marketing
Technologies
CRM systems, office databases
Responsibilities
Overseeing daily office operations and ensuring efficient workflow; Managing reception, administration and general office support functions; Coordinating office calendars, meeting schedules and internal staff communications; Maintaining databases, CRM systems and office processes; Assisting with payroll preparation and related administrative tasks; Coordinating office marketing initiatives, including social media activity; Managing trust accounting functions, including receipting, disbursements, reconciliations and reporting; Ensuring trust accounting compliance with relevant legislation, industry regulations and company procedures; Maintaining accurate trust records and supporting audit requirements; Assisting with employee onboarding and offboarding processes; Preparing new starter documentation and coordinating staff setup requirements; Maintaining personnel files, employment records and HR documentation; Coordinating IT access, system logins and office setup for new starters; Assisting with training coordination, induction scheduling and internal communications; Confidentially logging and tracking employee complaints, concerns and feedback; Monitoring leave balances, timesheets and staff rosters; Supporting general HR administration and compliance with company policies
Seniority
Mid-level, hands-on IC
