Administrative Assistant
Core
Provide administrative, reporting, mobilisation, and document-control support to ensure projects are delivered safely, efficiently, and in compliance.
Role type
Administrative Assistant
Builds
Project support services for energy, chemicals, and resources projects
Domain
Energy, chemicals, and resources project management
Deliverable
dashboards & analysis
Required skills
organisational planning, time management, data management, reporting, spreadsheet skills, document control, safety compliance coordination
Preferred skills
stakeholder communication, multitasking, proactive approach, technical records management
Responsibilities
Provide day-to-day administrative support to project teams including setup, close-out, archiving, reporting, and communications; Coordinate personnel mobilisation and demobilisation activities including onboarding, site access, inductions, and resource tracking; Support health, safety, and compliance activities through monitoring safety actions, MOC registers, training compliance, and incident reporting; Prepare and maintain project reports, KPIs, schedules, resource forecasts, and performance data; Assist with document control, technical records management, drawing transfers, and record retention; Coordinate project meetings, preparing agendas, issuing invitations, and maintaining action registers.