Workplace Coordinator
Core
Coordinate day-to-day site operations, vendor management, and financial administration for building facilities to ensure safe and efficient workplace environments.
Role type
Facilities Coordinator (Hard & Soft FM)
Builds
Operational continuity for building sites and client workplaces
Domain
Commercial Real Estate / Integrated Facilities Management
Deliverable
product features
Required skills
Vendor coordination, procurement process management, financial administration, safety audit execution, stakeholder liaison, compliance record maintenance, utility tracking, SLA/KPI monitoring
Preferred skills
Familiarity with technical building systems (CRAC, chillers, fire protection, M&E, BMS), sustainability reporting, risk management planning
Technologies
JDE
Responsibilities
Coordinate Hard FM services (M&E, HVAC, Fire Safety, BMS) and Soft FM services (cleaning, security, reception, mailroom, catering, waste management, pest control); Manage purchase orders and support accurate financial administration; Conduct regular safety audits and support health & safety procedures; Liaise with landlords and managing agents on building operations and planned works; Track utility consumption and support sustainability initiatives; Maintain accurate compliance records, asset registers, and service documentation.
Seniority
Individual Contributor, operational support
