Administrative Specialist, Capital Markets
Core
Production Associate managing deal flow, project timelines, and client event planning for the Capital Markets team.
Role type
Production Associate (Administrative/Operations)
Builds
Real estate lending deals and client marketing materials
Domain
Commercial Real Estate / Capital Markets
Deliverable
production ML models | product features | dashboards & analysis | client delivery | infrastructure | physical/clinical work
Required skills
Project management, Microsoft Office (Word, Excel, PowerPoint), Adobe Creative Suite (InDesign, Photoshop), Market research, Document preparation, Vendor coordination, Expense reporting, Travel arrangements
Preferred skills
Graphic design experience, Commercial real estate industry experience
Technologies
JLL Research, CoStar, Capforce, Dealio, Microsoft Office, Adobe Creative Suite
Responsibilities
Manage project timelines for ISA Producers from engagement to closing; Create and edit client presentations and pitches; Coordinate with graphic design team; Support deal origination and client outreach; Prepare legal and financial documents (RFPs, Fee Agreements); Gather market and property research; Organize client meetings and property tours; Process deal file paperwork and update transaction statuses in financial software; Provide IT support for brokers; Handle expense reports and travel arrangements.
Seniority
Individual Contributor, 1-3 years experience