Facilities Operations Assistant
Core
Administrative and operational support for facilities, including financial processing, customer service, event coordination, and office management.
Role type
Facilities Administrative Assistant
Builds
Office operations, financial reports, community event logistics, and customer service workflows
Domain
Utilities (Water/Wastewater/Natural Gas)
Deliverable
dashboards & analysis
Required skills
Microsoft Office proficiency, financial data entry, customer service, document preparation, mail sorting, event coordination, notary services
Preferred skills
Experience with cross-connection control programs, state compliance initiatives, office equipment maintenance
Technologies
Microsoft Office (Word, Excel, PowerPoint), financial applications, email/fax systems
Responsibilities
Process invoices and prepare bank deposits, answer calls and resolve customer complaints, coordinate community events and meetings, maintain division files and order supplies, notarize documents, dispatch work orders and field inquiries
Seniority
Mid-level, hands-on IC