Events Coordinator
Core
Coordinate planning, logistics, and execution of university global signature events and high-profile institutional programs.
Role type
Events Coordinator
Builds
Global signature events and institutional programs
Domain
Higher Education / Event Operations
Deliverable
physical/clinical work
Required skills
Project management, logistics coordination, vendor liaison, timeline development, material management, budget tracking, data management, hands-on event support, physical setup and breakdown
Preferred skills
Event management software proficiency, CRM platform experience, conference coordination experience
Technologies
Microsoft Excel, Microsoft Office Suite, Cvent, Salesforce
Responsibilities
Assist in planning and managing global signature events from concept through execution; Coordinate event logistics including venue preparation, registration, transportation, catering, and audiovisual services; Serve as liaison between university departments, vendors, performers, sponsors, and external partners; Develop and maintain event timelines, production schedules, and operational documents; Manage event materials, signage, supplies, and equipment; Assist with vendor communications, contract administration, and invoice tracking; Provide hands-on event support including setup, execution, troubleshooting, and post-event breakdown; Maintain accurate event documentation, reports, and databases; Support event evaluation efforts.
Seniority
Individual Contributor
