Admin support officer
Core
Coordinating office activities, managing reception, handling visitor access, and overseeing canteen and facility operations to ensure efficiency and compliance.
Role type
Administrative support officer (facilities & reception)
Builds
Efficient office operations, visitor management, and canteen services
Domain
Corporate Administration & Facilities Management
Required skills
Visitor management, inventory control, mail handling, telephone screening, meeting coordination, canteen management, supplier invoice processing, filing and documentation, transportation coordination
Preferred skills
Security awareness, event planning, cost center management
Technologies
Fax machines, copy machines, office equipment
Responsibilities
Monitor visitor access and maintain security awareness; coordinate with security for visitor registration; control inventory for the reception area; receive, sort mail, fax, and deliveries; answer and screen telephone calls; take and relay shipments; supervise clinic activities and request medical items; greet visitors and direct them to correct destinations; deal with public and customer queries; schedule appointments; monitor and maintain office equipment; tidy and maintain the reception area; keep visitor records; coordinate office activities for efficiency and compliance; handle office supplies requisition; manage canteen duties including supplier organization and invoice distribution; assist in checking supplier invoices; supervise transportation requests and driver dispatch; process telephone bill payments; arrange meeting rooms and support events; review hotel, rent-a-car, and compound invoices; prepare monthly payment requests for canteen subsidies.