Senior Workplace Operations Specialist
Core
Senior Workplace Operations Specialist responsible for stable daily operations, office/facility management, vendor management, cost control, safety/disaster prevention, and office improvement at PSA Japan.
Role type
Senior IC workplace operations specialist
Builds
Safe, efficient, and scalable workplace environments for a growing team in Tokyo
Domain
Corporate facilities and operations in the collectibles/authentication industry
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Vendor negotiation, project management, cost management, safety compliance, space planning, SOP creation, stakeholder coordination, proactive risk management, independent decision-making
Preferred skills
Office relocation experience, Jira ticket system usage, visitor management systems, logistics facility experience, English communication
Technologies
Jira, Google Docs/Sheets/Slides, Envoy
Responsibilities
Manage daily workplace operations including reception, mail, and conference rooms; oversee office/facility maintenance and vendor coordination; negotiate contracts and manage costs for utilities and leases; plan space layouts and seating arrangements; lead safety drills and disaster preparedness; execute office expansion and renovation projects; support team members and improve standard operating procedures
Seniority
Senior, hands-on IC with autonomy
