Project Assistant
Core
Provides executive-level administrative and project coordination support to the Assistant Director of Civil Engineering Services, managing schedules, tracking initiatives, and preparing briefing materials for municipal infrastructure programs.
Role type
Executive Assistant / Project Coordinator
Builds
Municipal infrastructure programs including Sidewalks & Urban Trails, Safe Routes to School, and Placemaking initiatives
Domain
Municipal government / Civil Engineering / Public Works
Deliverable
Dashboards & analysis
Required skills
Project planning, scheduling, data analysis, oral and written communication, prioritization, contract monitoring, budgeting coordination
Preferred skills
Stakeholder interaction, program development, board and commission management, risk resolution
Technologies
Computer software packages, internal dashboards
Responsibilities
Manage complex calendars and coordinate meetings, prepare executive briefings and presentations, track action items and deadlines across multiple divisions, serve as liaison between leadership and other city departments, assist with division budgeting and procurement tracking, maintain program documentation and records
Seniority
Individual Contributor, support role