Conferences & Special Events Coordinator
Core
Coordinates and organizes logistics for conferences, seminars, workshops, and reunions, ensuring smooth execution and managing budgets.
Role type
Events Coordinator
Builds
Conferences, seminars, workshops, receptions, and student-centered activities
Domain
Higher Education / Event Management
Deliverable
product features
Required skills
Event planning, logistics coordination, budget monitoring, inventory management, volunteer recruitment, stakeholder liaison, data tracking, cost reduction strategies
Preferred skills
Sustainability certification knowledge, Adobe PDF/HTML/database usage, multi-tasking, customer service
Technologies
Word-processing, spreadsheets, presentation software, Adobe PDF, HTML, database packages, Banner, Minerva, McGill Marketplace
Responsibilities
Coordinate logistics for events including locations, setups, audio-visual materials, seating, food, and bar service; Liaise with clients to determine requirements and discuss arrangements; Monitor budgets and report on expenses; Maintain inventory of materials and supplies; Recruit and organize volunteers; Assist with training for Hospitality Assistants; Track attendance and maintain event records; Schedule meetings and book meeting rooms.
Seniority
Individual Contributor, operational level