Real Estate Transaction Coordinator Virtual Assistant
Core
Manage residential and commercial real estate transactions from executed contract through closing, ensuring timelines, documentation, and communication with all stakeholders.
Role type
Real Estate Transaction Coordinator (Virtual Assistant)
Builds
Smooth transaction closings for U.S.-based real estate agents, teams, and brokerages
Domain
Real Estate (Residential & Commercial)
Required skills
Transaction coordination, document review, file management, deadline tracking, communication, contract knowledge, MLS support, electronic signature management, CRM usage, administrative workflows
Preferred skills
U.S. real estate transaction experience, Spanish-English bilingualism, commercial real estate experience, state-specific form knowledge
Technologies
SkySlope, Dotloop, BoldTrail, Brokermint, DocuSign, Authentisign, ZipForms, Follow Up Boss, Lofty, kvCORE, Microsoft Office, Google Workspace, ClickUp, Trello, Asana
Responsibilities
Manage transaction timelines and milestones, coordinate communication between agents, lenders, and title companies, prepare and track transaction documents, maintain accurate transaction files, support listing intake and MLS updates, manage administrative tasks and scheduling
Seniority
Mid-level, hands-on IC