Junior Permit Coordinator
Core
Manage end-to-end processing of moving and construction-related permit requests for major US and Canadian cities, ensuring accurate submission, approval, and documentation.
Role type
Junior administrative coordinator (municipal permits)
Builds
Permit applications and documentation for moving/construction services
Domain
Logistics / Municipal administration
Required skills
Municipal permit processes, municipal application systems, municipal regulations, municipal portals, municipal procedures, municipal documentation, municipal deadlines, municipal processes, municipal requirements, municipal standards
Preferred skills
CRM platforms (HubSpot), city-specific parking regulations, temporary parking restrictions, right-of-way policies
Technologies
HubSpot, Google Maps, Street View, city-specific government websites, online portals
Responsibilities
Receive, review, and process approved permit requests; Research requested addresses using Google Maps and Street View; Organize and prioritize incoming requests by city and submission date; Submit permit applications through city-specific government websites; Monitor application progress and ensure documentation completeness; Identify unclear requests and escalate issues; Process permit-related payments and maintain records; Coordinate with local sign-posting vendors; Proactively identify operational challenges; Review job pricing and billing details; Maintain clear records of permit requests and communications; Manage a portfolio of two to six major markets simultaneously; Collaborate with U.S.-based colleagues.
Seniority
Junior, hands-on IC
