Event Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Senior Event Coordinator (Private Equity Conferences)
Builds
Large-scale industry conferences and sponsored VIP events for HRtechX and United Media
Domain
HR Technology / Private Equity / Event Management
Required skills
Supplier research and negotiation, budget management, event logistics planning, volunteer management, inventory tracking, design quality assurance, stakeholder coordination
Preferred skills
Fast-paced environment adaptability, detail orientation, calm under pressure, proactive ownership, strong verbal and written communication
Technologies
Event management tools, inventory tracking systems, design software
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Manage a 40-person volunteer organization including hiring and training; Conduct budget reviews and ensure cost-effectiveness; Provide on-site support during events to ensure smooth execution; Maintain inventory tracking and update event inventory sheets; Quality check design aspects such as banners, signage, and brochures.
