Conference Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Senior Conference Coordinator (Operations) (via careerplan.io/jobs/7828213003-conference-coordinator-at-setsales)
Builds
Large-scale private equity industry conferences and sponsored VIP events
Domain
Private Equity / Financial Services / Event Management
Required skills
Supplier negotiation, budget management, event logistics, volunteer management, inventory tracking, design quality assurance, stakeholder coordination
Preferred skills
Fast-paced environment adaptability, detail orientation, proactive ownership, strong verbal and written communication
Technologies
Event management tools, inventory tracking systems, design software
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Manage a 40-person volunteer organization including hiring and training; Conduct budget reviews and ensure cost-effectiveness; Provide on-site support during events to ensure smooth execution; Maintain inventory tracking and update event inventory sheets; Quality check design aspects such as banners, signage, and brochures.