Conference Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Senior Conference Coordinator (Operations)
Builds
Large-scale private equity conferences and sponsored VIP events
Domain
Private Equity / Retail Industry Conferences
Required skills
Supplier research and negotiation, Event planning and logistics, Budget management, Volunteer management, Inventory tracking, Quality assurance for design materials
Preferred skills
Fast-paced environment adaptability, Detail orientation, Cross-functional collaboration (via careerplan.io/jobs/7828176003-conference-coordinator-at-retailinsights)
Technologies
Event management tools, Inventory tracking systems, Communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Manage a 40-person volunteer organization including hiring and training; Conduct budget reviews and ensure cost-effectiveness; Provide on-site support during events to ensure smooth execution; Maintain inventory tracking and update event sheets; Quality check design aspects like banners, signage, and brochures.