Crew Administrator – Shore-Based | Porto, Portugal (M/F)
Core
Shore-based HR administrator supporting crew payroll, contracts, compliance, and documentation for a cruise line fleet.
Role type
Senior IC maritime HR administrator
Builds
Accurate crew payroll, compliant employment contracts, and verified crew documentation
Domain
Maritime industry + HR operations
Required skills
Crew payroll processing, contract management, maritime compliance (MLC, STCW), Excel, data reporting, Portuguese Social Security procedures
Preferred skills
Assistant Purser experience, cruise industry background, MXP system knowledge
Technologies
MXP, Excel
Responsibilities
Process monthly crew payroll and manage lead absence coverage; Prepare timesheet and vacation reports for yearly contract crew; Verify crew reimbursement requests against policies; Coordinate Collective Bargaining Agreement (CBA) preparation and revision; Manage twice-yearly contract renewals; Conduct spot checks of vessel crew documentation for compliance; Perform annual audits of crew records for license renewals; Manage crew registrations and departures with Portuguese Social Security; Distribute weekly crew movement schedules.
Seniority
Senior, hands-on IC