Project Coordinator & Document Controller
Core
Support the successful delivery of building technology and engineering projects by managing accurate project documentation, ensuring compliance, and coordinating information flow between teams, clients, and vendors.
Role type
Project Coordinator & Document Controller
Builds
Building technology and engineering projects for commercial buildings, healthcare, data centres, and critical infrastructure
Domain
Construction, Engineering, Building Services, Industrial, EPC
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Document control principles, revision management, transmittal processes, document management systems (Aconex, SharePoint, TeamBinder, Procore), Microsoft Excel, stakeholder engagement, organizational skills
Preferred skills
Experience in construction, engineering, or project-based environments
Technologies
Aconex, SharePoint, TeamBinder, Procore, Microsoft Office
Responsibilities
Manage project documentation including registration, distribution, revision control, tracking, and archiving; Coordinate document submissions and information flow between project teams, clients, subcontractors, and suppliers; Prepare project handover documentation including O&M manuals and project dossiers; Support Project Managers with tracking project deliverables, milestones, and documentation schedules; Coordinate document reviews, approvals, and stakeholder feedback processes; Manage vendor documentation requirements and follow up on outstanding submissions
Seniority
Mid-level, hands-on IC