Administrator and Mobilisation Coordinator
Core
Coordinate project mobilisations and demobilisations across Australia, managing end-to-end onboarding processes and workforce logistics for ME&I projects.
Role type
Administrator and Mobilisation Coordinator
Builds
Workforce mobilisation packs, project documentation, permits, and procurement support for resources, energy, oil, and gas projects.
Domain
Resources, energy, oil and gas, infrastructure
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Organisation, time management, attention to detail, written and verbal communication, problem-solving, Microsoft Office proficiency, document management, data entry, correspondence management, purchasing and procurement support, tender and quote preparation, progress claims processing, general administration, document control.
Preferred skills
Proactive approach, process improvement, flexibility, ability to work independently and in a team, ability to manage competing priorities and short timeframes.
Technologies
Microsoft Office, document management systems, mobilisation spreadsheets, client systems.
Responsibilities
Coordinate project mobilisations and demobilisations across Australia; Manage end-to-end onboarding and mobilisation processes; Collate and check qualifications, licences, tickets and certificates; Book flights, accommodation, medicals and training; Prepare and upload mobilisation packs to client systems; Update mobilisation spreadsheets, systems and employee records; Prepare and send mobilisation and project communications; Prepare and issue project documentation including work packs, reports, permits and purchase orders; Provide purchasing and procurement support; Assist with tenders, quotes and progress claims; Perform general administration, data entry, document control and correspondence management; Support other departments with ad hoc administrative requirements; Contribute to continuous improvement across business systems and mobilisation processes; Provide support outside normal business hours for urgent mobilisations or demobilisations.
Seniority
Mid-level, hands-on IC