Front Office Coordinator / Guest Service Agent (m/w/d)
Core
First point of contact for visitors, customers, and candidates; ensures smooth daily office operations including reception, access control, mail, and fleet management.
Role type
Front Office Coordinator / Guest Service Agent
Builds
Operational efficiency of the physical office space and visitor experience (via careerplan.io/jobs/4998730101-front-office-coordinator-guest-service-agent-mwd-at-helsing)
Domain
Defense AI / Corporate Operations
Deliverable
physical/clinical work
Required skills
Guest reception and registration, meeting room coordination, access control and badge management, mail and courier handling, fleet administration, multilingual communication (German/English), prioritization and organization, discretion with confidential information
Preferred skills
Commercial or hospitality training, experience with access control or fleet management systems in security-sensitive environments
Responsibilities
Greet and register visitors, customers, and candidates; coordinate meeting rooms and catering; manage access processes and security badges; handle incoming and outgoing mail and deliveries; administer company fleet bookings and maintenance
Seniority
Individual Contributor, entry to mid-level
