Proposal Coordination, Senior Associate
Core
Senior Associate coordinating cross-functional inputs, document version control, compliance, and production for US government proposals.
Role type
Senior IC proposal coordinator
Builds
US government proposal deliverables (RFP/RFQ responses, oral presentation decks, government forms)
Domain
US Federal Government contracting
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
MS Office proficiency, SharePoint, Adobe Acrobat Professional, proposal content systems, compliance matrix creation, schedule management, meeting coordination, proofreading, file security management
Preferred skills
AI tools (Copilot, ChatGPT), proposal workflow software (Loopio, Responsive), proposal writing AI (Unified Acquisition Platform), DARPA/SETA proposal experience
Technologies
MS Word, MS PowerPoint, Teams, SharePoint, Adobe Acrobat Professional, proposal management software
Responsibilities
Coordinate cross-function inputs and team communications for large complex proposals; Independently coordinate RFI responses and small proposals; Prepare and maintain proposal schedules and collaboration workspace; Create proposal templates aligned with RFP requirements; Assemble draft response content using proposal content system; Prepare compliance matrices, outlines, and internal production forms; Schedule and coordinate logistics for proposal meetings and production activities; Track action items and escalate issues; Perform compliance checks on compiled documents; Format proposals according to standard templates; Coordinate graphics and editing; Lead hard copy proposal production at HQ; Archive final proposals and reusable content; Proofread and QC work to minimize errors
Seniority
Senior, hands-on IC
