Administrative Assistant
Core
Providing administrative and clerical support to Clinical Program teams, including meeting coordination, calendar management, report preparation, and staff onboarding assistance.
Role type
Administrative Assistant (Clinical Programs)
Builds
Operational support for Clinical Program Directors and medical staff
Domain
Healthcare / Hospital Administration
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, report preparation, payroll time entry, vendor coordination, mail/phone/email triage, document retention, supply management, credit card reconciliation, list management
Preferred skills
Medical terminology, hospital setting experience, eSchedule/API, Meditech
Technologies
Microsoft Office (Word, Excel, Outlook, PowerPoint), eSchedule, API, Meditech
Responsibilities
Coordinate virtual and in-person meetings, events, and educational sessions; Manage calendars for Program Directors and Medical Directors; Prepare reports, presentations, and correspondence using Halton Healthcare templates; Coordinate staff onboarding for program leaders and Nurse Practitioners; Perform payroll time entry and schedule vacation coverage; Reconcile corporate credit card accounts monthly; Act as first point of contact for internal and external inquiries; Manage document retention and organization.
Seniority
Entry-level to Junior
