Administrative Assistant
Core
Administrative support for the HVAC Installation Department, including vendor coordination, scheduling, and invoicing.
Role type
Administrative Assistant
Builds
HVAC installation schedules, customer estimates, and purchase orders
Domain
HVAC / Heating and Cooling
Deliverable
product features
Required skills
vendor coordination, purchase order entry, invoicing, scheduling, trade software proficiency
Preferred skills
multitasking, time management, independent work
Technologies
Service Titan
Responsibilities
Retrieve quotes from vendors for customer estimates; Enter and track purchase orders and invoices; Order permits and inspections; Maintain office and job schedules; Assist with invoicing, bookkeeping, and collections; Coordinate with dispatch and customers; Assist management with material orders; Track repairs in trade software; Support HVAC field technicians.
Seniority
Entry-level to Mid-level, hands-on IC
