Special Events Assistant
Core
Coordinate and execute large-scale campus events and initiatives for the University of Waterloo's undergraduate student community, ensuring smooth delivery and exceptional student experience.
Role type
Special Events Assistant (Administrative Support)
Builds
Large-scale student events, campus activations, and off-campus programming across the region and country
Domain
Higher Education / Student Affairs / Event Management
Deliverable
product features
Required skills
Event planning and coordination, logistical arrangements (venue, catering, permits), on-site event operations, staff and volunteer supervision, budget tracking and expense management, vendor liaison, risk assessment and safety compliance, inventory management
Preferred skills
Valid G license, experience in student-led or post-secondary environments
Technologies
Microsoft Office, event management platforms
Responsibilities
Assist in planning and coordinating large-scale student events; oversee part-time staff and volunteers during event delivery; track expenses and maintain event budget records; liaise with vendors and campus service providers; support development of Emergency Action Plans and risk assessments
Seniority
Junior, hands-on IC