Talent Coordinator
Core
Administrative and operational support for talent management, crewing, and capacity planning within a VFX studio environment.
Role type
Talent Coordinator (Administrative/HR Support)
Builds
Internal talent management processes, crewing databases, and employee support workflows.
Domain
Visual Effects (VFX) / Film Production
Deliverable
Dashboards & analysis
Required skills
Spreadsheet management, database maintenance, meeting coordination, onboarding support, timecard processing, calendar management, general administrative support, cross-functional collaboration
Preferred skills
HR or production industry experience, VFX knowledge, problem-solving, adaptability, report generation
Technologies
Microsoft Word, Excel, Google Suite
Responsibilities
Updating and maintaining crewing and capacity spreadsheets and databases; Maintaining the film credit database; Coordinating talent meetings and organizing social events; Preparing meeting agendas and taking notes; Assisting with new artist onboarding; Coordinating artist reviews and check-ins; Facilitating timecard, TOIL, and leave processes; Providing employee-related support (leave, seating, inquiries); Providing administrative support to talent managers (calendar, exit procedures, capacity communication); Partnering with Facilities, HR, Finance, Production, and Technology teams.
Seniority
Individual Contributor, operational support
