Office Manager
Core
Managing the daily operations of the London office, ensuring a smooth, efficient, and welcoming environment for the team.
Role type
Office Manager
Builds
A functional, cost-effective, and positive physical office space and culture.
Domain
Professional Services / Corporate Administration
Deliverable
physical/clinical work
Required skills
Office operations management, budget management, vendor negotiation, onboarding/offboarding coordination, event planning, IT support troubleshooting, health and safety compliance, project management (relocations/refurbishments), multitasking.
Preferred skills
First-Aid qualification, Health and Safety qualifications, self-starter attitude.
Technologies
IT systems (general), office equipment.
Responsibilities
Ensuring the office runs smoothly and effectively at all times; Maintaining a tidy, clean and efficient office and ensuring office equipment is well stocked; Being responsible for the database of subscriptions, ensuring renewals are timely, negotiating rates and keeping costs within budget; Assisting with on-boarding new starters, including introductions, induction plans and IT-set up; Off-boarding of leavers, including ensuring equipment is returned; Working closely with management on office projects or improvements, including relocation; Working closely with IT teams to troubleshoot IT issues; Supporting the Social Committee with organisation of internal events; Proactively seeking to improve current internal processes; Maintaining a good relationship with building management and contacts; Managing relationships with internal and external suppliers; Working closely with the finance team to create PO's, set up vendors and oversee office costs; Providing administrative assistance such as binding, arranging couriers, booking taxis; Responsible for maintaining and communicating office Health and Safety policies and procedures.
Seniority
Mid-level, hands-on IC