Internal Payroll Coordinator
Core
Coordinate the full U.S. payroll cycle including data validation, processing, reconciliation, and payment execution for a distributed workforce.
Role type
Payroll Coordinator
Builds
Accurate, on-time payroll payments and financial reports for U.S. employees
Domain
U.S. Payroll Operations / Finance Administration
Deliverable
client delivery
Required skills
Payroll cycle coordination, data validation, payroll reconciliation, payment investigation, financial documentation, deadline management, numerical accuracy, problem-solving
Preferred skills
Accounting background, experience with third-party payroll providers, familiarity with payroll platforms, experience with distributed workforces
Technologies
Microsoft 365/Office, spreadsheets, payroll systems, timekeeping systems
Responsibilities
Coordinate company-side payroll from data collection through payment confirmation and reconciliation; Maintain accurate employee payroll information including time, attendance, bonuses, and deductions; Follow up with internal teams to obtain approved payroll data before deadlines; Submit payroll data to third-party providers and coordinate the cycle; Review preliminary reports to identify discrepancies and errors; Coordinate payroll corrections and prepare for management approval; Monitor execution and confirm successful processing; Investigate and resolve failed or delayed payments; Reconcile completed payroll against source data and provider reports; Maintain supporting documentation and respond to employee payroll questions.
Seniority
Individual Contributor, entry to mid-level
