Sr Conference Planner, External Speaker Management Logistics
Core
Coordinate logistics and ensure needs are met for high-profile keynote speakers at Gartner Conferences, managing travel, accommodations, AV, and special requests.
Role type
Senior IC conference planner (speaker logistics)
Builds
Seamless onsite experiences for guest keynote speakers
Domain
Events & Conferences
Deliverable
client delivery
Required skills
Event planning, logistics coordination, contract management, stakeholder communication, vendor management, problem-solving, project management, travel management
Preferred skills
Technology and business industry knowledge, process improvement, executive presence
Technologies
Event management systems, communication tools
Responsibilities
Ensure speaker needs and contract requirements (AV, materials, permissions) are met; Communicate updates to internal stakeholders; Schedule and mediate pre-conference planning calls; Confirm travel, accommodations, and itineraries; Liaise with speakers and stakeholders to set expectations; Maintain relationships with external vendors; Host speakers and manage onsite experience; Troubleshoot emerging problems throughout the cycle.
Seniority
Senior, hands-on IC