Administration Assistant

## About the role The Administration Assistant will provide day-to-day administrative support to ensure smooth office operations and high-quality service delivery. This full-time hybrid role is based in Limassol Municipality, with a mix of on-site work and some work-from-home flexibility. Key responsibilities include managing correspondence, answering and directing phone calls, scheduling meetings, maintaining calendars, and organizing documents and electronic files. The role also involves supporting executive leadership with administrative tasks, preparing and formatting basic reports and presentations, and assisting with the coordination of client meetings and internal events. The Administration Assistant will collaborate with colleagues across teams, handle general clerical duties such as scanning, filing, and data entry, and help maintain a professional and welcoming office environment. ## Responsibilities - Managing correspondence - Answering and directing phone calls - Scheduling meetings - Maintaining calendars - Organizing documents and electronic files - Supporting executive leadership with administrative tasks - Preparing and formatting basic reports and presentations - Assisting with the coordination of client meetings and internal events - Collaborating with colleagues across teams - Handling general clerical duties such as scanning, filing, and data entry - Helping maintain a professional and welcoming office environment ## Requirements - Strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management, meeting coordination, and task prioritization - Excellent Communication and Phone Etiquette skills to interact professionally with clients, partners, and colleagues - Reliable Clerical Skills, including document management, data entry, filing (electronic and physical), and basic record-keeping - Proficiency with office productivity tools (e.g., MS Office or Google Workspace) and comfort working with digital document and scheduling systems - High level of attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines - Ability to work both independently and collaboratively in a hybrid work environment, maintaining confidentiality and professional discretion - Previous experience in an administrative or office support role, ideally in professional services, accounting, or consulting, is an advantage - Relevant post-secondary education (e.g., business administration, office management, or related field) is preferred but not mandatory when balanced by strong experience ## What we offer - Full-time hybrid role - Mix of on-site work and work-from-home flexibility - Based in Limassol Municipality ## About the company WoodGrove Professional Services Limited is an independent firm of chartered accountants and business consultants serving clients across Europe, Asia, and America. The company is built on foundations of integrity, confidentiality, trust, commitment, and professional competence. WoodGrove leverages global expertise across a wide range of industries to deliver value-driven services that help clients grow and protect their wealth. The firm has extensive experience with clients in sectors such as private equity, real estate, retail, holding companies, pharmaceuticals, logistics, investment firms, banking, and shipping. This combination of international exposure and industry depth creates a dynamic and professional environment for team members.