Talent Coordinator
Core
Administrative and operational support for talent management, crewing, and capacity planning within a VFX production studio.
Role type
Talent Coordinator (Administrative/HR Support)
Builds
Internal talent management processes, crewing databases, and employee support workflows for VFX artists and production teams.
Domain
Visual Effects (VFX) / Film Production
Deliverable
Dashboards & analysis
Required skills
Spreadsheet management, database maintenance, calendar management, meeting coordination, onboarding support, timecard processing, general administrative support, communication, organizational detail, Microsoft Word/Excel, Google Suite
Responsibilities
Updating and maintaining crewing and capacity spreadsheets and databases; maintaining the film credit database; coordinating talent meetings and social events; preparing agendas and taking meeting notes; assisting with new artist onboarding; coordinating artist reviews and check-ins; facilitating timecard, TOIL, and leave processes; providing employee-related support (leave, seating, timecards, onboarding); providing administrative support to talent managers (calendar, exit procedures, capacity communication); partnering with Facilities, HR, Finance, Production, and Technology teams.
Seniority
Individual Contributor
